For professionals in Serbia seeking a remote role with a global startup, a new opportunity has emerged — but it comes with a night shift and a demand for high responsiveness. HeadQuarters, a company that provides operational support to US cannabis businesses, is hiring an assistant to the CEO. The job posting emphasizes three non-negotiable traits: reliability, responsibility, and responsiveness.
What the CEO Assistant Role Entails
The core focus of the position is providing foundational, day-to-day administrative support to the CEO. This includes managing the CEO's schedule, ensuring time is used efficiently, and handling tasks related to finance, sales operations, marketing, and logistics — the core areas where HeadQuarters partners with US cannabis companies. The role is designed for someone who can work independently and keep the CEO organized in a fast-paced startup environment.
Working Hours and the Night Shift Reality
The working hours are set at 10:00 AM to 6:00 PM Pacific Standard Time (PST). For candidates based in Serbia, this translates to a night shift from 7:00 PM to 3:00 AM local time. This schedule is driven by the need for real-time collaboration with the CEO, who operates on US time zones. The company also notes that occasional check-ins outside standard hours may be required when priorities shift, meaning the role demands a high level of flexibility and availability.
The Three Rs: What HeadQuarters Is Looking For
HeadQuarters has distilled its ideal candidate profile into what it calls "the three Rs": reliability, responsibility, and responsiveness. Reliability means showing up consistently and delivering on commitments. Responsibility involves owning tasks without needing constant oversight. Responsiveness is about being available and communicative, especially given the CEO's dynamic schedule. These traits are framed as essential for someone who will work closely with the CEO and handle sensitive or time-sensitive tasks.
Who Is HeadQuarters?
HeadQuarters describes itself as a global startup that partners with US cannabis companies. Its services span finance, sales operations, marketing, and logistics — essentially acting as a back-office support system for businesses in the cannabis industry. This sector is known for its regulatory complexity and rapid growth, which means the CEO assistant role may involve navigating a fast-moving, compliance-heavy environment. The company's global nature also means the assistant will likely interact with teams across different time zones.
What This Means for Job Seekers in Serbia
For candidates in Serbia, this role offers a chance to work remotely for a US-based startup without needing to relocate. However, the night shift schedule is a significant factor. Working from 7 PM to 3 AM can be challenging for work-life balance, health, and social life. On the positive side, the role provides exposure to the cannabis industry, a sector that is expanding rapidly in the US. It also offers the experience of working directly with a CEO, which can be a strong career accelerator for those interested in executive support or operations.
Risks and Considerations for Applicants
The job posting makes clear that high responsiveness is expected, including occasional after-hours check-ins. This could blur the line between work and personal time, especially for someone already working a night shift. Candidates should assess whether they can sustain this level of availability without burnout. Additionally, the cannabis industry, while growing, remains federally illegal in the US, which can create legal and regulatory uncertainties for the companies involved. Applicants should be comfortable with this context.
How to Approach the Application
If you are considering applying, emphasize your ability to work independently, manage a busy schedule, and communicate proactively. Highlight any experience with remote work, time zone management, or administrative support for senior executives. Be honest about your availability for after-hours check-ins. The company is clearly looking for someone who can handle the intensity of a startup environment while maintaining composure and reliability.
Future Outlook for Remote CEO Assistant Roles
Remote executive assistant roles are becoming more common as companies embrace distributed teams. However, roles that require night shifts or high after-hours availability are less common and often come with higher pay or faster career growth. For HeadQuarters, this hire is likely critical to keeping the CEO effective and the company's operations running smoothly across time zones. If the role works well, it could lead to expanded responsibilities or a permanent position within the company's growing team.
Our Take
This job posting is a clear signal of how global startups are structuring their teams. HeadQuarters is not just hiring an assistant — it is looking for a reliable partner who can handle the demands of a CEO in a fast-moving industry. The emphasis on the three Rs is refreshingly direct and cuts through vague job descriptions. However, the night shift and after-hours expectations are real trade-offs. For the right candidate — disciplined, responsive, and comfortable with the cannabis industry — this could be a valuable opportunity to work at the intersection of operations and executive leadership.
Frequently Asked Questions
What are the working hours for the HeadQuarters CEO assistant role?
The role requires working 10:00 AM to 6:00 PM PST. For candidates in Serbia, this is a night shift from 7:00 PM to 3:00 AM local time.
What does "the three Rs" mean in this job posting?
HeadQuarters defines the three Rs as reliability, responsibility, and responsiveness — the core traits they seek in a CEO assistant.
Is this role fully remote?
Yes, the role is remote, but candidates must be available during PST working hours. For Serbia-based applicants, this means working a night shift.
What kind of company is HeadQuarters?
HeadQuarters is a global startup that provides finance, sales operations, marketing, and logistics support to US cannabis companies.
